1. When aligning a numbered list, use a tab before and after the number:
the first, a right or decimal tab to align the decimal; the second to align
the subsequent text. Apply a positive indent and a negative first line indent
to the format of the paragraph. Of course, to align the text, the amount
of the indent should equal the setting of the second tab.
2. Double spaces after periods is an office convention and has no purpose
in text that is being prepared for publishing. Using spaces for precise positioning
of text is susceptible to change and could cause text reflow later so it
is best to use tabs instead.
3. When there is the possibility of text reflowing and line ending changes,
use discretionary hyphens instead of a breaking standard hyphen, use a non-breaking
space or a discretionary new line rather than soft returns.
4. Use baseline shift only as a last resort for precise type positioning.
Adjust leading and space before and after instead.
5. When preparing manuscript for importing into QuarkXpress, clean up the
text first by:
- Deleting double spaces
- Deleting double hard returns
- Removing page breaks
- Checking and correcting italics and boldface
- Deleting paragraph start tabs and indents
- Deleting spaces after hard returns
- Save as “plain” text
6. Never use any version of QuarkXpress without first altering the default
H&J (hyphenation and justification) settings, which are almost guaranteed
to create loose, river-ridden text. In the Edit H&Js dialog box, set
the optimum word space to 100 percent (instead of the default setting of
100 percent), and reduce the maximum allowable word-space expansion from
250 percent to about 150 percent. Also, let the program flex letter spaces
in a range of at least plus or minus 5 percent) try ± 10 percent in
narrow measures). You'll get dramatically better-looking type with much more
consistent type color. | 
